8-Bit Block Party Show Guidelines and Policies 2023

Registration Process: Applications for 8-Bit Block Party are done through the website – 8bitblockparty.com.  Approved vendors will receive a Square invoice using the email vendors provide on the application. These invoices will only last for two weeks. After that, vendors must email dragonfistgamesstore@gmail.com to get an updated invoice.

 

Application acceptance DOES NOT reserve a booth space. Vendors must pay booth fees in full to reserve their booth space. 8-Bit Block Party reserves the right to choose where to place vendors in the floor plan, but will consider reasonable requests sent in email form. Floor plans will be posted in website link at 8bitblockparty.com and through email closer to the show date.

 

Refund Policy – Up to 2 months prior to show, a vendor who has already paid their booth fees may get a full refund in the event of cancellation (deadline is May 15, 2023). Past the 2 month deadline and up to 4 weeks prior to the show a vendor may get a 50% refund in the event of cancellation (deadline is June 17, 2023). Less than 4 weeks from the show, no refunds will be issued to vendors who cancel, NO EXCEPTIONS.

 

Vendors are responsible for their property at all times. Do not leave items or merchandise unattended.  8-Bit Block Party employees, staff volunteers, or event center personnel are not responsible for any property that is stolen, damaged or otherwise misplaced at any time.

 

      Vendors are responsible for their own booth set up, take down and clean up.    

      No outside food or drink will be permitted.

 

     Tables and chairs: All spaces are 10x10. Vendors may use their own tables if they wish.             6’x30’’ tables can be provided by the facility. We will place one table and two sets of chairs         in your labeled space on load in day on Friday July 14, 2023. It is the vendors choice if they       wish to use the table or use their own setup.

  1. Failure to comply with show or New Braunfels Civic Center guidelines may be subject to removal from show without refund. Please note the following House Rules for the facility:

    1. Contact Staff for Access to Floor Power. Facility Assistance: (830) 643-9209.

    2. Help yourself to chairs.

    3. Please no glitter, confetti or other similar small items.

    4. Break down boxes and place them at designated area on loading dock

    5. Park trailers across from dock to reserve space for attendees

    6. Use gaff or painter’s tape – No Duct of Packing Tape Please!

    7. Staff will not enter your booth at night; please move trash to aisles.

    8. Do not attach anything to the walls, tables or chairs.

    9. Open grate ‘pop-ups’ are welcome – No canopies or coverings more than 4’.

    10. Load and move vehicles – No unattended or parked vehicles at loading dock.

    11. Load in and out through loading dock or at fence on side of building.

    12. For best attendee experience, keep aisles clear.

    13. Turn off power to your booth at night.

 

                                                         2023 Booth Fees:

10x10 space - $220 for both days of the show.

Electricity use is a flat $50 fee for both days. Must be requested in advance.

Each vendor will be provided 2 show badges for each 10x10 booth, additional badges will cost $5 each.

                                                   2023 Schedule:

Friday July 14 Load in Day, starts at 10am and ends at 6pm.

Saturday July 15 doors to public open at 10am and close at 7pm – vendor access at 8am.

Sunday July 16 doors to public open at 10am and close at 6pm (Breakdown can begin at 6pm and must be out by 8pm) vendor access at 9am.